This page describes the screenshot and captions guidelines the doc team follows when writing print documentation.
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Use screen shots to further illustrate steps. Place the image directly below or to the right of the relevant point. Do not over use screen shots. Adhere to the following guidelines when using screen shots.

Formatting Guidelines

  • Place a 1-pt black border around screen shots.
  • Add a caption directly below screen shots.
  • Use the Screen Shot Style for standard spacing and font.
  • Use the Caption Style for standard spacing and font.

Usage Guidelines

  • Take a screen shot of only the relevant data. Do not take a screen shot of the entire page unless absolutely necessary.

  • Include Column Headings in screen shots of the Horizontal View. Include field names in screen shots of the Vertical View.

  • Make sure that it is small enough to not take up a lot of space but not too small where the screen shot detail cannot be seen.

  • If the screen shot is long, the recommended width is 6.5 in length.

Select Screen Shot Style

To select Screen Shot Style:

  1. Click Image to select it.
  2. Select the Screen Shot style from the Style Gallery.

Place Border around Image

To place a border around the image:

  1. Select an image.
  2. Click Picture Tools Format tab.
  3. Select Picture Border.
  4. Select 1 pt from Width.

Resize an Image

To resize an image:

  1. Select the image.
  2. Select Picture Tools Format tab.
  3. Click the arrow next to Size.
  4. Select Advanced Layout Size.
  5. Verify Lock aspect ratio check box is enabled.
  6. Click up or down arrows in the Height or Width fields.
    Or
    Enter size in the Height or Width fields.
  7. Click the OK button; the image resizes.